A museum has digitised letters, photographs and audio recordings from a local shipyard. Camille is building an online archive that can be accessed by school...
Question 1 Report
A museum has digitised letters, photographs and audio recordings from a local shipyard. Camille is building an online archive that can be accessed by schools from their laptops and by visitors using a computer in the museum. Each file is stored with metadata, including a date, creator and subject. Some donated material includes names and addresses of people who may still be alive. The museum also wants to prevent visitors from copying protected photographs and claiming that they created them.
(a) State two items of metadata that would help a user find a particular archive file. [2]
(b) Which four data fields should Camille avoid displaying publicly when a document may reveal sensitive personal information? [4]
(c) Describe two effects on society if an online historical archive contains inaccurate information. [4]
(d) Explain how the museum can provide useful online access while protecting copyright and personal data. [6]
Answer Details
(a) Useful metadata includes a title, creator or author, date, and subject or keyword. Location, file type and catalogue reference number are also acceptable. [2]
(b) Do not display sensitive fields such as a home address, telephone number, email address and date of birth. National identification numbers, payment details, medical information and signatures are also unsuitable for public display. [4]
(c) Pupils and researchers may repeat false information, spreading incorrect views. A person or family could be unfairly linked to an event, harming reputation. Decisions about local heritage could be based on false evidence, and trust in the museum and online information may decline. [4]
(d) Confirm copyright status or obtain permission before publishing, so material is used legally. Use lower-resolution previews or watermarks to reduce unauthorised commercial copying, and provide a clear copyright notice or permitted-use licence. Redact addresses and other personal data before upload. Restrict sensitive records to approved researchers with accounts. Keep an audit trail of sources and edits so inaccuracies can be checked and corrected. [6]
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