A travel agency uses a database to manage its holiday bookings. (a) Describe the purpose of a data entry form. [2] (b) State two features that could be incl...
Question 1 Report
A travel agency uses a database to manage its holiday bookings.
(a) Describe the purpose of a data entry form. [2]
(b) State two features that could be included on a data entry form to make it easier to use. [2]
(c) Describe the purpose of a database report. [2]
Answer Details
(a) A data entry form is a screen-based interface or layout [1] used to enter, view or edit data in a database in a user-friendly way. [1] Rather than interacting directly with the raw table, the user sees a structured screen with labelled boxes for each field, making data entry faster and less error-prone.
(b) Two features that could be included on a data entry form to make it easier to use:
- Drop-down lists/combo boxes that present predefined options (such as destination countries), so the user can select a value rather than typing it. This speeds up entry and prevents spelling mistakes. [1]
- Clear labels for each field so the user knows exactly what information to enter in each box, reducing confusion and errors. [1]
(c) A database report is a formatted output or printout of data from a database. [1] It can include calculated fields (such as totals and averages), grouping (such as bookings by destination) and sorting, so that information is presented clearly for decision-making or record-keeping. [1]
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