A company has offices in London and Sydney. They need to communicate and share files between the two offices. (a) State two methods of communication they co...
Question 1 Report
A company has offices in London and Sydney. They need to communicate and share files between the two offices.
(a) State two methods of communication they could use to communicate in real time. [2]
(b) Explain why video conferencing would be better than telephone calls for design meetings. [2]
(c) Describe two methods of sharing files between the offices. [2]
(d) State two advantages of using cloud storage for file sharing between the offices. [2]
(e) Describe two security measures the company should use when sharing files over the internet. [2]
Answer Details
(a) Any two from: - Video conferencing [1] - VoIP/internet phone calls [1] - Instant messaging [1] (b) Video conferencing allows participants to see visual materials such as designs and diagrams on screen [1] and to read body language and facial expressions which helps communication during creative discussions [1] (c) Any two from: - Email with file attachments [1] - Cloud storage service (e.g. shared folders) [1] - File transfer via a company VPN [1] - Using a shared network drive accessible from both offices [1] (d) Any two from: - Files can be accessed from either office at any time [1] - Both offices always see the most up-to-date version of files [1] - Files are automatically backed up [1] - No need to email large files [1] (e) Any two from: - Encrypt files before sending/during transmission [1] - Use a VPN (Virtual Private Network) to create a secure connection [1] - Password-protect shared files and folders [1] - Use access controls to restrict who can view or edit files [1] - Use HTTPS for all file transfers [1]
Download The App On Google Playstore
Everything you need to excel in your exams
