An employee manages a large number of files on their computer. (a) Describe three good practices for organising files and folders on a computer. [3] (b) Exp...

(a) Three good practices for organising files and folders:

1. Create a logical folder structure using descriptive folder names so that files can be located easily. [1] For example, organising by project, then by year, then by document type (e.g., Projects/2025/Reports/) creates a predictable hierarchy.
2. Use consistent and meaningful file naming conventions that include details such as the date, project name or version number. [1] For example, Budget_Report_v3_2025-08-10.xlsx immediately tells the user what the file contains and which version it is.
3. Regularly delete or archive files that are no longer needed to keep the filing system manageable. [1] Removing obsolete files prevents the folder structure from becoming cluttered and makes it faster to find current documents.

(b) Meaningful file names allow the user to quickly identify the content and purpose of a file without having to open it, saving time when searching for specific documents. [1] A file named Q3_Sales_Summary.pdf communicates its content at a glance, whereas Document1.pdf requires the user to open it to determine what it contains.

(c) Two backup strategies:

1. Full backup: Copies all files to a separate storage device at regular intervals, providing a complete copy of all data at that point in time. [1] If data is lost, the entire file set can be restored from the most recent full backup.
2. Incremental backup: Copies only the files that have changed since the last backup. [1] This is faster to perform and uses less storage space than a full backup, making it practical to run more frequently (for example, daily).