Which of the following is usually sent to prospective buyer when the seller expects payment of the goods dispatched?

Answer Details

When a seller dispatches goods to a buyer and expects payment in return, they usually send a pro-forma invoice. A pro-forma invoice is a document that outlines the details of the goods being sold, including the price, quantity, and any other relevant information, such as taxes or shipping costs. It is sent to the buyer before the goods are shipped as a way to confirm the order and give the buyer an idea of the total cost. Once the buyer has received the goods, the seller may also send a delivery note or advice note, which confirms that the goods have been delivered and may include information such as the date of delivery and the quantity of goods received. However, these documents are not typically used to request payment from the buyer. A statement of account is a document that shows all of the transactions between the buyer and seller over a certain period of time. It is usually sent on a regular basis (such as monthly) and shows the balance due from the buyer, including any outstanding invoices. A consignment note is a document used when goods are transported by a third-party carrier (such as a shipping company) and provides details of the goods being transported, the destination, and any other relevant information. However, it is not typically used to request payment from the buyer. Therefore, the most appropriate document to be sent to a prospective buyer when the seller expects payment of the goods dispatched is a pro-forma invoice.