A source document is the original written record or evidence of a business transaction, from which entries are first made in the books of account. It provides proof that a transaction took place and shows its date, parties and amount.
(b) Six types of source documents
Invoice
Receipt
Credit note
Debit note
Cheque (and its counterfoil)
Cash memo / payment voucher
(Others acceptable: bank paying-in slip, purchase order, statement of account.)
(c) Three uses of subsidiary books
They relieve the ledger of excessive detail by recording similar transactions together, keeping the ledger neat.
They group transactions of the same type (e.g. all credit sales, all credit purchases), making reference and posting to the ledger easier and faster.
They allow the division of book-keeping work among several clerks, which speeds up work and helps reduce and locate errors.
A source document is the original written record or evidence of a business transaction, from which entries are first made in the books of account. It provides proof that a transaction took place and shows its date, parties and amount.
(b) Six types of source documents
Invoice
Receipt
Credit note
Debit note
Cheque (and its counterfoil)
Cash memo / payment voucher
(Others acceptable: bank paying-in slip, purchase order, statement of account.)
(c) Three uses of subsidiary books
They relieve the ledger of excessive detail by recording similar transactions together, keeping the ledger neat.
They group transactions of the same type (e.g. all credit sales, all credit purchases), making reference and posting to the ledger easier and faster.
They allow the division of book-keeping work among several clerks, which speeds up work and helps reduce and locate errors.