(a) What are "Reports" in a database system? (b) List four (4) ways in which Reports can be viewed in database management system. (c) Outline the steps to p...

Answer Details

a) Reports in a database system are formatted outputs that present selected data from one or more tables in an organized and easily readable manner. They allow users to summarize and analyze data, track trends, and make informed decisions based on the information provided.

b) The four ways in which reports can be viewed in a database management system are:

1. Print: Reports can be printed on paper for easy reference.
2. Screen View: Reports can be viewed on a computer screen or monitor.
3. Preview: Reports can be previewed on the screen to verify that they contain the desired information and to check the formatting.
4. Export: Reports can be exported to other formats such as PDF or Excel for further analysis or sharing.

c) To print a report in MS Access, follow these steps:

1. Open the database and navigate to the "Reports" section.
2. Select the report you want to print.
3. Click on the "Print" button in the "Print Preview" tab or the "Print" tab.
4. In the "Print" dialog box, select the printer you want to use.
5. Select the number of copies you want to print.
6. Choose any additional print options you want, such as double-sided printing or collation.
7. Click the "Print" button to start printing the report.
8. Wait for the printer to finish printing the report.
9. Collect the printed report from the printer and verify that it contains the desired information and is formatted correctly.

Overall, printing a report in MS Access is a straightforward process that involves selecting the report, choosing the printer and print options, and clicking the "Print" button. The resulting report can then be used for further analysis or distributed to other users for their reference.