JAMB UTME - Principles of Accounts - 2016

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An organization which has records of only personal accounts is said to be operating on the basis of "Single Entry" accounting. Single entry accounting is a simple system of bookkeeping where each financial transaction is recorded only once, either as a debit or a credit. In this system, only personal accounts (i.e., accounts of individuals, firms, or companies) are maintained, and there is no need to maintain records of real accounts (i.e., accounts of assets, liabilities, and capital) or nominal accounts (i.e., accounts of expenses and revenues). Single entry accounting is suitable for small businesses that have few transactions and do not require complex financial statements. However, it has limitations in terms of accuracy, completeness, and reliability, and may not provide a clear picture of the financial position and performance of the organization. As the organization grows, it may need to switch to double entry accounting, which is a more sophisticated system of bookkeeping that records each transaction in at least two accounts to ensure accuracy and completeness.

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A business organization prepares departmental accounts to get a clear picture of the financial performance of each department. This helps the organization to determine the contribution of each department to the overall success of the business and identify any areas where improvements can be made. By preparing departmental accounts, the organization can also easily track interdepartmental transfers and make sure that resources are being allocated efficiently. The number of departments within the organization is also important to know for financial reporting and decision making purposes. Overall, departmental accounts play a crucial role in helping the organization make informed decisions and plan for the future.

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When goods are sent to the branch at cost plus mark-up, it means that the branch should sell the goods at a price that is equal to the cost price plus a certain percentage of mark-up. The mark-up is added to the cost price to allow the branch to make a profit on the sale of the goods. For example, if the cost price of the goods is $100 and the mark-up is 20%, the branch should sell the goods at a price of $120 ($100 + 20% of $100). This ensures that the branch covers the cost of the goods and also earns a profit on the sale. Selling the goods at a price above or below the stipulated price or any price but not below the transfer price would not be in line with the cost plus mark-up pricing strategy. This strategy is designed to ensure that the branch makes a profit on the sale of the goods while also being able to cover the cost of the goods.

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The main difference between bookkeeping and accounting is that bookkeeping is the process of recording financial transactions in a systematic manner, while accounting involves interpreting, analyzing and communicating the financial information that has been recorded by bookkeepers. In other words, bookkeeping is focused on accurately recording financial data, while accounting uses that data to provide insights into a business's financial performance, strengths, and weaknesses. Bookkeeping is often seen as a subset of accounting, as accurate record-keeping is a critical component of the accounting process.

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The instrument used in the analysis and interpretation of financial statements is accounting ratios. Accounting ratios are mathematical comparisons of financial statement data. They are calculated using information from a company's balance sheet, income statement, and cash flow statement to provide a picture of the company's financial health and performance. These ratios help investors, analysts, and other stakeholders to better understand the financial position of a company and make informed decisions. For example, a commonly used ratio is the Debt-to-Equity ratio, which compares a company's total debt to its total equity. This ratio provides insight into a company's leverage and financial risk. Another example is the Earnings Per Share (EPS) ratio, which measures the amount of profit a company generates per share of stock. This ratio is used to evaluate a company's profitability and to compare it to other companies in the same industry. In conclusion, accounting ratios are a powerful tool for analyzing and interpreting financial statements, providing valuable insights into a company's financial health and performance.

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The objective of a departmental account is to ascertain the amount of profits or losses for each department of an enterprise. This allows the management to analyze the performance of each department individually, and make informed decisions about resource allocation, cost-cutting measures, and expansion opportunities. By separating the expenses and revenues of each department, the management can understand the contribution of each department to the overall profitability of the enterprise. This helps in improving the efficiency and effectiveness of the organization, by identifying areas of improvement and focusing on profitable departments while minimizing losses.

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When there is an increase in government expenditure within a year, it means that the government needs to spend more money than what was originally budgeted for in the annual budget. To address this, the government can use a few different methods to obtain the necessary funds. One such method is through a supplementary estimate, which is an additional request for funding submitted by the government to the legislature (such as a parliament) for approval. This is usually done when unexpected or urgent expenses arise, or when the original budget proves to be insufficient. If the supplementary estimate is approved, the government can then access the additional funds and spend them as needed. This allows the government to adjust their spending for the year to reflect changing circumstances and priorities. Virement is a term used in budgeting which refers to the transfer of funds from one budgetary item to another, and financial regulations are rules and procedures that govern how government funds can be spent. While these may also be used to manage government expenditure, they are not specifically designed to address the issue of an increase in spending within a year. A warrant is a document that authorizes the government to spend money for a specific purpose. While warrants can be used to access funds, they are not typically used to address an increase in expenditure within a year.

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The straight line method of depreciation is a simple calculation method where the total cost of a machine is spread evenly over its lifespan. To calculate the yearly depreciation using this method, you first subtract the scrap value from the cost of the machine. In this case, ₦35,000 - ₦9,000 = ₦26,000. Next, you divide the result from step 1 by the number of years in the machine's lifespan. In this case, ₦26,000 / 5 years = ₦5,200 per year. So, the yearly depreciation using the straight line method is ₦5,200.

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When the purchase consideration (the amount paid by the buyer) is lower than the net assets (the value of a company's assets after deducting its liabilities), the buyer has gained the advantage of acquiring more assets for less money. This can result in a capital reserve, which is an amount of money set aside for future investments or emergencies. The buyer may also see a boost in their net income, which is the amount of money a company earns after subtracting its expenses. However, if the company is not performing well, the buyer may still see a net loss, which is the amount of money a company loses.

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The impersonal accounts are divided into two categories: real accounts and nominal accounts. Real accounts are accounts that represent tangible assets or liabilities such as machinery, buildings, land, etc. These accounts are also known as permanent accounts because they are not closed at the end of each accounting period. Nominal accounts, on the other hand, represent revenues, expenses, gains, and losses. These accounts are also known as temporary accounts because their balances are closed at the end of each accounting period and transferred to the owner's equity or retained earnings account. Therefore, the correct answer is: real and nominal accounts.

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A receipt is an evidence of payments. It is a document that serves as proof of a financial transaction between a buyer and a seller. When someone makes a purchase, the seller provides a receipt which contains details such as the items purchased, the quantity, the total amount paid, and the date of purchase. The receipt is important because it shows that the buyer has paid for the goods or services they received, and can be used to resolve any disputes or issues that may arise regarding the transaction. Overall, a receipt is an important record of a financial transaction and serves as evidence of payment.

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The capital of a company represents the amount of money that is available to the owners or shareholders of the company after all debts and liabilities have been paid off. To calculate the capital of Superstores, we need to subtract the total liabilities from the total assets. The total liabilities of Superstores are the loan from Bala and the creditor, which add up to #14,000 + #8,000 = #22,000. Therefore, the capital of Superstores is #190,500 - #22,000 = #168,500. So the correct answer is option D: #168,500.

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The trader's capital in a single entry system is ascertained by preparing a Statement of Affairs. A Statement of Affairs is a document that shows the assets and liabilities of a business at a particular point in time. It is prepared by listing all the assets owned by the business and their respective values, as well as all the liabilities owed by the business and their respective amounts. The difference between the total assets and the total liabilities is the capital of the trader. In a single entry system, there is no double-entry bookkeeping, and therefore, it is not possible to prepare a profit and loss account or a balance sheet. The only way to determine the capital of the trader is by preparing a Statement of Affairs. To prepare a Statement of Affairs, the trader must list all the assets of the business, such as cash, stock, furniture, and equipment, and their respective values. Then, the trader must list all the liabilities of the business, such as loans, accounts payable, and other debts, and their respective amounts. Finally, the trader can calculate their capital by subtracting the total liabilities from the total assets. Therefore, to ascertain the trader's capital in a single entry system, the trader needs to prepare a Statement of Affairs.

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One of the main objectives of accounting is to provide financial information that can be used for business decision making. Accounting helps to record, classify, and summarize financial transactions and events, which allows businesses to track their income, expenses, assets, and liabilities. By providing accurate and timely financial information, accounting enables business owners, managers, investors, and other stakeholders to make informed decisions about the allocation of resources, setting of goals, and evaluation of performance. Accounting information can be used to assess the financial health of a business, identify trends and opportunities, and evaluate the potential risks and benefits of different courses of action. Ultimately, the goal of accounting is to provide useful and reliable information that helps businesses to achieve their objectives and succeed in the marketplace.

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The discount that is given to a debtor to encourage them to pay off their debt within a specified period is called a cash discount. For example, a seller may offer a 2% cash discount to a buyer if they pay their invoice within 10 days instead of the usual 30-day payment terms. This means that if the buyer pays within the 10-day period, they will receive a 2% discount on the total amount due. The purpose of a cash discount is to incentivize prompt payment and to improve cash flow for the seller. It benefits the buyer as well because they can save money by paying early. However, if the buyer does not pay within the discount period, they will lose the opportunity to receive the discount and will have to pay the full amount due.

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When the fixed capital method is used, the partners' share of profits and remunerations are credited to the capital account. In the fixed capital method, each partner contributes a fixed amount of capital to the partnership, which is recorded in their capital account. The capital account keeps track of each partner's share of the partnership's assets, liabilities, and profits. When the partnership earns profits, each partner's share of the profits is credited to their capital account, increasing their capital balance. Similarly, when a partner receives a remuneration or draws money from the partnership, the amount is debited from their capital account, reducing their capital balance. The other options listed (current account, profit and loss account, and profit and loss appropriation account) are also used in partnership accounting, but they are not typically used in the fixed capital method for crediting partners' share of profits and remunerations.

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The adjusted capital as of January 31, 2007 can be calculated by taking the initial capital of #35,000 and adding any additional capital. In this case, an additional #10,000 was added, bringing the total to #35,000 + #10,000 = #45,000. However, the net loss of #2,500 should also be taken into consideration. The net loss decreases the total capital, so we need to subtract it from the adjusted capital. So, the adjusted capital would be #45,000 - #2,500 = #42,500.

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The costs of acquiring fixed assets and bringing them into the firm are considered capital expenditures. Capital expenditures refer to the costs of acquiring, improving, or replacing long-term assets that are used in the production of goods or services, and are expected to generate benefits for the business for more than one accounting period. Examples of fixed assets that are typically acquired through capital expenditures include land, buildings, equipment, machinery, and vehicles. In contrast to capital expenditures, revenue expenditures refer to the costs of maintaining and operating the fixed assets once they are already in place, such as repairs and maintenance expenses. Recurrent expenditures are similar to revenue expenditures, and refer to expenses that are incurred on a regular basis, such as salaries and rent. So, when a business purchases a new building or equipment that will be used for several years and generate income over time, the cost of that purchase is considered a capital expenditure. The expenses associated with maintaining or repairing that building or equipment would then be considered revenue or recurrent expenditures.

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The correct option to record the cash discount in Saka's book is to debit the "Discount Received Account" and credit "Alaka's Account". This is because when Alaka settles the debt after deducting the cash discount of 10%, Saka is essentially receiving less money than what was originally owed. The discount received is considered as income for Saka and should be recorded separately in the Discount Received Account. On the other hand, Alaka's account should be credited because he is paying less money than what was originally owed. The credit entry in Alaka's account would reduce his outstanding balance in Saka's book. Therefore, to record the cash discount, we debit the Discount Received Account to record the income, and credit Alaka's account to reduce his outstanding balance.

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The total purchase for the period is ₦25,000. We can determine the total purchase by looking at the amount of cash paid to suppliers, which is ₦25,000. This represents the total amount of money paid to suppliers for purchases made during the period. Discounts allowed and received do not affect the total purchase amount. They are simply adjustments made to the amount owed to suppliers based on the terms of the purchase agreement. Similarly, the amounts owed by debtors and to creditors do not provide information about the total purchases made during the period.

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Receipts and payments account is a summary of cash transactions of a club or organization over a specific period. It records all cash received and paid out by the club during that period. Out of the options listed, the only item that is accounted for in receipts and payments account is subscriptions due but not yet received. This is because subscriptions are considered a cash item as they are expected to be paid in cash at some point. Therefore, when a club records the amount of subscriptions that are due but have not yet been received, it is essentially recording a cash transaction that is expected to occur in the future. Accrued expenses on annual dances, interest on bank deposits, and depreciation of the club house are not accounted for in the receipts and payments account. Accrued expenses are not cash transactions, but rather expenses that are recognized in the accounts when they are incurred, even if they have not been paid for. Interest on bank deposits is an income item and is recorded in the income and expenditure account. Depreciation of the club house is a non-cash item and is recorded in the balance sheet.

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The amount for sundry debtors after provision can be calculated as follows: Sundry debtors after provision = Total sundry debtors - Provision for bad and doubtful debts From the given information, we know that the total amount of sundry debtors is #800,000. We also know that there is a provision for bad and doubtful debts, but the amount of the provision is not provided. Without knowing the amount of the provision, we cannot calculate the exact amount for sundry debtors after provision. However, we can eliminate some answer options based on logic. If the provision for bad and doubtful debts is, for example, #40,000, then the amount for sundry debtors after provision would be #760,000 (#800,000 - #40,000). Therefore, (#760,000) is a possible answer. Similarly, if the provision for bad and doubtful debts is #56,000, then the amount for sundry debtors after provision would be #744,000 (#800,000 - #56,000). Therefore, (#744,000) is also a possible answer. We cannot determine the exact answer without knowing the amount of the provision for bad and doubtful debts.

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Capital reserve is a portion of a company's profits that is kept aside and not distributed as dividends to shareholders. The most common form of capital reserve is "Retained profit". This is the profit that a company has made over time, but instead of distributing it to shareholders, the company keeps it to reinvest in the business or use it in case of any emergencies. "Share premium" is another type of capital reserve. It refers to the amount paid by a shareholder for a share in a company, which is in excess of the nominal value of the share. This excess amount can also be kept as a reserve. "Accumulated depreciation" refers to the total amount of depreciation expense recorded for an asset over its useful life. It is not considered a capital reserve as it represents a reduction in the value of an asset and is not a source of funds for the company. "Loss on forfeited shares" refers to the loss a company may incur when it cancels or repurchases its own outstanding shares. This is not a capital reserve as it represents a loss, not a source of funds for the company.

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The balance sheet of a limited liability company is a financial statement that shows the company's assets, liabilities, and equity at a specific point in time. An item in the balance sheet represents a financial element that reflects the company's financial position. Out of the options given, the most likely item in the balance sheet is "accrued expenses." Accrued expenses are the expenses that a company has incurred but has not yet paid. They are recorded as liabilities on the balance sheet because the company owes money to the respective parties. For example, if a company has received services from a supplier but has not yet paid for them, the value of those services will be recorded as an accrued expense on the balance sheet. The other options, such as lighting and heating, salaries and wages, and general expenses, are expenses that a company may incur but do not necessarily appear on the balance sheet. Instead, they are recorded in the company's income statement, which shows its revenue, expenses, and profits over a particular period.

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The major sources of revenue for state and local governments are taxes and levies and recurrent revenue. Taxes and levies are fees charged by the government on individuals, businesses, and organizations for the use of public services and facilities. Examples include income tax, sales tax, property tax, and license fees. These taxes and levies are a major source of revenue for state and local governments, as they generate income that can be used to fund public services such as education, healthcare, and transportation. Recurrent revenue, on the other hand, is the income that state and local governments generate on a regular basis. This includes revenue from sources such as rents, royalties, and fees charged for the use of public facilities. Recurrent revenue is important because it provides a stable and consistent source of income for state and local governments to finance their day-to-day activities. Statutory allocation refers to the funds that are allocated to state and local governments by the federal government, while value added tax (VAT) is a type of tax on goods and services that is collected by the federal government. Although these sources of revenue are important, they are not major sources of revenue for state and local governments.

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The major advantage of the journal proper is that it serves as a chronological record of all financial transactions of a business in one central location. This means that every time a transaction occurs, it is recorded in the journal, which helps to ensure that all financial information is accurately captured and organized. This makes it easier to prepare the financial statements of a business, including the balance sheet, income statement, and cash flow statement, as all the necessary information is already in one place. The journal also serves as a reference for the bookkeeper, who can use it to ensure that every transaction is recorded accurately and in the correct account. While the journal may indirectly help prevent fraud and theft, that is not its main purpose. Similarly, while the banking industry may use financial statements in their operations, the journal proper itself does not directly help the banking industry to be more efficient. Its primary benefit is providing a comprehensive and reliable record of a business's financial transactions.

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Credit and debit notes are typically used in accounting to record adjustments in transactions where an error or discrepancy has occurred. These notes help to correct mistakes and ensure that financial records accurately reflect the true state of affairs. Out of the options provided, the condition that would attract credit and debit notes to be used is "when a buyer is under or overcharged". In this situation, the correct amount of money owed by the buyer to the seller is not reflected in the original invoice. For example, if a buyer was charged $100 for a product that should have been $80, a credit note for $20 would be issued to the buyer. On the other hand, if a buyer was charged $120 for a product that should have been $100, a debit note for $20 would be issued to the seller. Credit and debit notes are used in situations where there is a need to adjust an invoice, either to reduce or increase the amount owing. This could be due to various reasons such as errors in pricing, incorrect quantities, or defective products. By using credit and debit notes, the correct amount can be recorded in the accounts and ensure that the financial statements accurately reflect the transactions.

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